Manage bookings

Manage and cancel reservations on the Bookings page. You can access this page through the navigation bar via the calendar icon (see image 1). Reservations are displayed in a table, and you can manage the displayed content and columns using filters. There's also a search feature to find individual reservations. You can rearrange column order and hide unnecessary columns as well.

Contents

Edit or Cancel a Reservation on the Bookings Page

Edit a Reservation via Timeline or Calendar

Edit Active or Current-Day Reservations via Floating Icons:

Image 1. Bookings page.

Edit or Cancel a Reservation on the Bookings Page

1. Navigate to the Bookings page via the calendar icon in the navigation bar.
2. Look for the reservation you want to edit in the table. You can use the search feature to assist you. If you can't find the reservation, check the filters (located next to the search) to ensure the displayed timeframe is correct.
3. Click on the reservation in the table.
   • To delete the reservation, click "Delete".
   • If you want to change the reservation time, move the reservation to another location, or make changes to other reservation details (e.g., billing information), click "Edit". Remember to save your changes. Also, check the catering order if one was made alongside the room reservation.
   • If you want to make changes to participants, click "Participants".
     
     
     

Alternative Ways to Manage Reservations:

In addition to the Bookings page, you can also edit individual reservations via:

• the confirmation email received
• the timeline or calendar view
• floating icons

Edit a Reservation via Timeline or Calendar

1. Go to the Browse page and select either the timeline or calendar view.
2. Find the desired date and location, and click on the reservation.
   • To delete the reservation, click "Delete".
   • If you want to change the reservation time, move the reservation to another location, or make changes to other reservation details (e.g., billing information), click "Edit". Remember to save your changes.
   • If you want to make changes to participants, click "Participants".

Edit Active or Current-Day Reservations via Floating Icons:

The easiest way to manage active reservations and upcoming reservations for the current day is to use floating icons (see image 2). These icons appear in the bottom right corner of the application and allow you to:

• Confirm space or workspace reservation (check-in)
• End ongoing space or workspace reservation
• Cancel reservation for the current day

To activate floating icons, go to My information > Options > Show active reservations and orders. You can access settings by clicking on the profile icon.

Image 2. Active reservations.

Symbol	Definition
	Booking starts in 23 minutes.
	The booking finishes at 0.00.
	Hide floating buttons.
	Open the Bookings page and make changes.
	Open Control Panel to confirm, end or extend the booking.

Table 1. Definition of floating buttons.