Make a recurring booking

You can create a recurring reservation using the search filters on the Browse page. A recurring reservation ensures that, for example, your team meeting has a meeting room reserved every week. When confirming the reservation, you can add your colleagues or guests as participants, so they receive an invitation to the event in their calendars.

Recurring reservations are convenient for workspace and parking space bookings as well. If you make a single reservation that lasts multiple days, it can be challenging to manage if you don't come to the office on some days. With a recurring reservation, each day is booked separately, allowing you to easily cancel the reservation for individual days if needed. Additionally, sometimes the opening hours of the workspace don't allow for single reservations lasting multiple days, and in such cases, a recurring reservation is necessary.

Here's how to make a recurring reservation:

1. Go to the Browse page and click on the search filters (see image below).
   
   
   
   
2. Choose the date, time, and duration of the first occurrence of the recurring series in the search filters. You can also select a specific location or space and choose additional features.
   
   
3. Click on "Recurring" and define the recurrence settings (e.g., daily, weekly, monthly).
   
   
4. Specify how often the reservation repeats and the duration of the recurrence. You can choose how many times the reservation repeats or the date before the last occurrence.
   
   
5. Click "Use filters".
   
   
6. Then choose either the grid or floor plan view to see available options that match your search criteria. If you're using the grid view, proceed to book the resource by clicking the "Book" button. You can also click on the space/resource to see more details first. If you're using the floor plan view, click on the desired green resource on the map. You can switch between different floors or space floor plans from the top left corner of the floor plan.
   
   
7. Finally, confirm the reservation.

Managing recurring reservations

Recurring reservations are managed on the Bookings page, accessible via the navigation bar (on mobile, it's the calendar symbol). In the table, each occurrence of the recurring series is displayed as an individual reservation, allowing you to easily cancel or make changes to each occurrence separately. You can identify a reservation belonging to a recurring series by the arrow symbol. Editing an individual occurrence removes the reservation from the recurring series and saves it as a separate reservation.

You can also edit or delete the entire series at once by first clicking on one reservation in the series and then selecting "Edit" or "Delete". Then, you can choose whether to edit the entire series or just one occurrence. You can find instructions for managing reservations here: Manage bookings

Recurring reservations and catering orders

You can also order catering or other products for recurring reservations. First, make the recurring reservation and scroll to the bottom of the confirmation page and click "Order Products" (Order products while booking a space). When placing an order for a recurring series, the same order is automatically created for each occurrence of the series. If there are changes in the number of participants on any occasion and you need to modify the catering order for a single reservation:

1. Find the order for that reservation on the Orders page.
2. Click on the order and then click "Edit".
3. Make the desired changes to the order and finally click "Save".

You can find instructions for managing orders here: Manage orders