If you didn't place a catering order at the time of making the room reservation, you can still do so later by modifying the reservation, provided that the room supports product ordering.
1. Open your reservation through Outlook
First, open the calendar entry in Outlook where the room was reserved. Then open the Taitori Smart Office from the toolbar button. The details of the reservation will appear in the same window.
2. Start ordering
On the Booking Confirmation page, scroll down and click on Order products.
3. Add products to your cart
Browse products by opening different product categories or use the search function. Set products as favorites using the heart icon so you can find your favorite items more quickly next time.
You can add products to your cart in two ways:
- The quick way is to click the + button next to the product until you have the desired quantity.
- You can also click on the product card to see more information about the product. Once the product card is open, you can choose the delivery time for each product and provide additional details if needed. Specify the quantity of the products and finally add the product to your cart.
Tip! Product-specific delivery times allow you to plan catering for events lasting the whole day. For example, you can order coffee at the beginning, lunch at noon, and afternoon coffee for the afternoon. You can also add product-specific delivery times later when reviewing your cart. If you don't select later delivery times for the products, the delivery time for the products will automatically be the starting time of the room reservation.
Image 2. Products in the sales catalog.
4. Check the contents of your cart under "Order items"
After you have added products to your cart, scroll down and review the contents of your cart. At this stage, you can still edit quantities, remove items, choose later delivery times, or add additional notes for the products.
5. Complete the order summary
Provide the number of attendees for the event and optionally write any additional information related to the entire order (e.g., food allergies). You can also provide alternative contact information (e.g., phone number).
6. Complete payment and billing information
Select a payment method and fill in the billing details. Tip! If you frequently use the same billing information, you can expedite the ordering process by saving default billing details in your settings under My Information -> Community. You can access settings through the profile icon.
7. Confirm the booking
Confirm the room booking and the order by clicking Confirm reservation.
Now the order has been confirmed, and you will receive a confirmation email for it. You can close Taitori Add-in and save the Outlook invitation. If you need to make changes to the order, just open the same calendar invitation from Outlook and open Taitori Add-in again.
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