How to book a space or workstation

In Taitori's web-based application, there are three popular ways to make a reservation:

1. Search: Use the search function to quickly find available spaces that match your criteria. This method is great for quickly finding suitable options and setting up recurring bookings.
   
   

2. Browse: In this view, you can see all the available spaces in Taitori and access floor plans if they've been created for your location. You can make quick bookings or perform a search once you've found the right space. This view also allows you to search for spaces or rooms by name.
   
   

3. Timeline: The timeline displays the reservation status of all spaces in a specific location or on a particular floor for daily, weekly, or monthly view. You can easily make a reservation at a convenient time directly from the timeline or make edits to your reservations.

Search

Image 1. Search page.

Here's how you search for a suitable space using the search function:

1. Start by selecting the location you want to search in. "Searching from all places" will look for spaces in all offices and sub-offices. You can also choose a specific office location from the list by clicking its name and then selecting "Select all." You can also search for a specific individual space.
   
   

2. Use filters if desired to narrow down your search options based on capacity or features. You can also make your reservation recurring if needed.
   
   

3. Choose the start and end time for your reservation or select the "All day" option. Finally, display the results either as a list or on a floor plan (if available).
   
   

4. From the list view, select a space or click on an available green space on the floor plan to proceed with confirming your reservation.

Browse

You can access the browsing view from the search page by clicking on "Browse".

Image 2. Browse button on the Search page.

In the browsing view, you will see the office spaces (see image 3) to which you have booking access. If you have access to office spaces in multiple cities, you should first select the city. You will see a photograph, description, and other additional information about the office space.

Image 3. Office space in the browsing view.

In the browsing view, you have the following functions available:

• Floorplan (if available)
  • Open the floorplan of the office space
  • Make a quick booking or check availability for a specific time
• Show rooms
  • See the various rooms and workspaces within the office space
  • Make a quick booking or check availability for a specific time
• Search
  • Use the search feature for the selected office space

Floorplan

Open the floorplan to view real-time availability: available spaces are marked in green, and reserved spaces are marked in red. Click on the desired space or workstation on the map to view it's details and check its availability for your preferred time or make an instant booking.

Image 4. Meeting room details on the floor plan. Make an instant booking or search for availability. Show more details about the space by clicking Show more. You can add a room or workspace to your favorites by clicking Add to favorites.

Show rooms

Clicking the "Show rooms" button allows you to see the various rooms and workspaces within the office space. You will see a photograph, description, and other additional information about each space or workstation. The real-time availability of individual spaces is indicated by colored bars (green or red).

You can make an instant booking for an available space by clicking the "Make an instant booking" button. The "Search" button opens the search feature, allowing you to check availability for a specific time. Show more details about the space by clicking Show more. You can add a room or workspace to your favorites by clicking Add to favorites.

Image 5. Browse spaces and make a quick booking or check availability for upcoming times.

Search

Clicking the "Search" button takes you to the search page, where you can perform searches based on your criteria for the selected office space.